A lot has been said about efficiency in the workplace, and truth be told, the property management industry is one in which efficiency and productivity are absolute requirements for success. Given the complex and often chaotic nature of our line of work, it’s essential that we are able to manage our time and our schedules in a way that maximizes the use of our resources; otherwise we will inevitably fall behind. That being said, what makes a property manager efficient?

Time Management

The best way to get everything on your to-do list done is to manage your time effectively. This can be done a number of ways, and each person is different, but overall it’s important to at least keep a daily calendar with a task list and adhere to your schedule as closely as possible. Eliminate distractions and focus on each task as it comes until it is completed.

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Automation

There is, perhaps, no bigger time waster in business than repetitive manual tasks. Take advantage of today’s technology and use property management software to automate these manual tasks. This will save time and free you and your staff up to focus on more important business-critical matters.

Defined Protocols

Do you know what you will do if one of your clients becomes upset or disgruntled? Do you have a plan in place should an emergency occur at one of your properties? Defining and documenting protocols for these “what if” scenarios can help you be prepared for any situation as it arises and streamline your resolution processes. Make sure every member of your team has a copy and understands how each protocol works.

Minimize Paperwork

Digging through piles of paperwork can be frustrating and an incredible waste of valuable time. Wherever possible, eliminate this by using electronic versions and maintaining detailed electronic files. In a recent article, we shared 5 ways you can transition your property management office to a paperless environment. This should help you to get started.

Communication

Nothing can bring operations to a halt faster than a breakdown in internal communications. With the right software solution for your property management organization, you can significantly improve communications to reduce or eliminate the risk of human error and keep everyone connected, even across multiple locations.

One of the most important components of a successful property management operation is keeping everyone working in the most efficient way possible. These five tips will help you and your team better manage your schedules and workload so that nothing falls through the cracks, the work is completed on time and accurately, and the organization runs like a well oiled machine – driving its way toward future success.{{cta(‘dd3cddaa-5b1c-4720-a06c-fc26e6fba0bc’,’justifyright’)}}

Find out what more you can do to boost the productivity of your property management business. Download a free copy of The Property Manager’s Guide to Maximizing Productivity.