In today’s digital age, it’s never been easier to ditch the paper trail and go green. Of course, talking about it and actually doing it are two entirely different things. Taking the leap to a paperless environment may even seem a bit scary at first, but the benefits far outweigh the challenges. If you’re considering transitioning over to paperless with your property management company (and you should be), here are a few things to keep in mind.
It’s much more efficient
Chasing paperwork is a huge waste of time and effort. Imagine all the things you and your team could accomplish if you weren’t spending so much time during your day looking for those applications, reports or other physical documents. When you’re paperless, everything you need can be found at the click of a button. How’s that for maximizing efficiency?
It’s better for your customers
The property management industry is very document-driven. That’s probably never going to change. How you manage that information, however, is entirely up to you. In a paperless environment, you’ll be able to access whatever data you need to better serve your customers. Fast, convenient service is something that will make your company stand out.
How much money is your organization spending on things like paper, ink and office equipment? What if you could save that money and channel it elsewhere, such as into better marketing strategies to further grow your business? Going paperless will instantly save you money in a number of key areas, which means more cash in your company’s collective pocket.
It fosters greater productivity
Why? Because when paperwork isn’t stored in a desk or file cabinet at a physical office, you and your employees will be freed up to work anytime, from any place. This promotes a more mobile environment and fosters a much higher level of productivity across the board. The easier and more convenient it is for work to be completed, the greater the output overall.
It’s better for the environment
Regardless of how passionate you are about the state of our environment, there’s no question that something must be done to protect the precious resources we still have. By switching to a paperless company, you’ll dramatically reduce the carbon footprint your organization has, making it a better place to work and do business with.
Still not convinced? Here are a few specific ways transitioning to a paperless environment can benefit a property management firm:
- Digital applications are much faster and more efficient
- Online payments allow for better cash flow and also reduce fees, such as NSF
- Background checks for employees as well as potential residents are much faster
- Electronic files are archived and easily accessible while also reducing or eliminating the need for office space
- Paperless workplaces foster greater collaboration amongst employees, regardless of location
What about you? Have you already made the switch to a paperless office? What tips and advice can you share that might help others that may soon follow suit? Please comment below.
Find out what more you can do to boost the productivity of your business. Download a free copy of The Property Manager’s Guide to Maximizing Productivity.