With the amount of consumption our society is responsible for today, and the rate at which we’re consuming, going “green” is no longer something set aside for environmentalists and those enrolled in the Peace Corps. It’s up to all of us to do whatever we can to reduce the impact we are having on our environment and save our precious resources for future generations to enjoy. In a past post, we discussed some simple ways to go paperless, but if you’re still on the fence and haven’t taken the plunge yet, here are 5 compelling reasons your property management office should go green.
You’ll Stay Organized
In the property management industry, there is so much information to keep track of, it’s easy to get bogged down with paperwork. But when all of the data you need is accessible at the click of a button, you’ll eliminate all that paper shuffling and physical filing. You’ll be amazed how much more organized you’ll be!
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You’ll Save Time
Let’s say you’re just leaving one of your properties and you need to access some important information before you move on to your next meeting. You’re much closer to your home office than your business office. With a traditional set up, you’d have no choice but to make the trek over to your business office to gather whatever you need. But with web based property management software, you can access your data from anywhere, saving you time and aggravation and making you much more productive.
You’ll Save Money
When you think about how much money you spend every year on paperwork, equipment, toner and ink, filing systems, mailings etc. – it really adds up! Imagine if you could eliminate all of this and keep everything you need electronically. With the right software you can! And you’ll save a boatload of money in the process.
Your Data Will Be More Secure
Let’s face it – keeping sensitive data locked up in a file cabinet isn’t exactly the most secure way to do business, but it’s something those of us in this business have faced for years. When your data is web-based, however, provided you’re working with a secure software provider, you’ll never have to worry about a break-in, security breech or even losing your key.
Your Storage Will Be Virtually Limitless
There’s only so much square footage in a storage facility – especially one which stores sensitive data. Most property managers end up trying to find a way to keep all of the important documentation they need right within their office, which means cramming files into already-full drawers and cabinets. Web based property management software opens up the door to virtually limitless storage capacity, freeing up physical space and improving data tracking.
If you’ve been in the industry for any amount of time, you understand the challenges of keeping up with the ever-increasing piles of paperwork that seem to be burying your desk and office. Going paperless eliminates this clutter, creates a more organized and productive work environment, frees you up to work from anywhere and allows you to keep more data more securely than ever before. Not to mention the contribution you’ll be making to the environment!
When it comes down to whether or not going green makes sense for your property management organization, the question is no longer why you should, but why haven’t you done so already.
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Get your free copy of The Property Manager’s Guide to Proactive Management — and make the time necessary to plan for an extraordinary future.
