Posted by netintegrity

How to Effectively Address Building Security in Property Management

xElectronic-Alarm-Security-Sign-K-4701-300x300.gif.pagespeed.ic_.BSE2PO9ceJ.gifThe subject of building security in property management applies to both the central management office, as well as the individual properties within your portfolio, as you want to protect your residents and building assets, as well as the equipment and historical data that resides in your management office.

Businesses have been safe-guarding their valuable information, equipment and human resources for quite some time with locks, alarm systems and surveillance cameras. However, the internet of things has infiltrated this area too, providing sophisticated features that offer outstanding user convenience and enhanced security.

FUN FACT: The earliest known locking mechanisms were discovered by archaeologists in the mid-19th century at the Palace of Khorsabad in modern day Iraq. The rudimentary key and lock system dates back to 4000 B.C. (source:

Lock & Key

Let’s start with the basic lock and key system, which isn’t so basic these days. But that can actually be a good thing if you’re looking to protect your properties from unauthorized access in a fairly cost effective way.

The latest in this technology is SmartLocks, which use a smartphone or key fob to grant access. One of the coolest features made possible with this technology is sending a visitor an access code via smartphone, that can be used to enter the building during a specified time. Some units include built in Wi-Fi connection that allows for monitoring features such as access notification or a camera to show the person requesting access.

Find out how technology can make life easier for your customers, your staff, and YOU! Download a free copy of The Property Manager’s Guide to Technology in the Management Office.

Here are 3 key benefits (pun intended) of SmartLocks and other keyless door entry systems:

1. Convenience — No fumbling for keys, and you don’t have to change out the unit when someone leaves the company — simply change the codes.

2. Tighter Security and Access Control — Keys can be lost, stolen or copied, whereas pass codes are secure if well managed and changed periodically. Many systems contain built in access control features like anti-tamper lock out, audit trails, multiple authority levels, and multiple schedules to restrict access during specified hours.

3. Save Time & Money — This point was touched on above when we discussed convenience, but not having to change out locks when employees or residents move on also saves money as well as the time spent to copy and redistribute keys. Of course the benefits to individual organizations will vary depending on staff size and rate of employee and resident turnover. 

Related Resource: The Best SmartLocks of 2016, According to Top Ten Reviews

Alarm Systems & Video Surveillance

Alarms and video surveillance systems protect your business and properties from theft and other acts of mischief, as they serve as both a deterrent to crime and a means of catching people either in the act or after a security breach has taken place.

Many security companies offer alarms and video surveillance as a complete package, and these days they can include some pretty sophisticated and convenient features.

First off, video surveillance systems record everything that’s happening inside and out, including entry points and parking lots. Live feeds can be viewed from inside the premises, and also remotely on mobile devices.

Motion activated triggers can send video clips via text or email, so that the person in charge of monitoring is instantly aware of what’s occurring. Security features such as turning on outdoor lights can also be activated remotely from a mobile device.

Good old-fashioned humans

Finally, no amount of high tech security will protect your business and properties if staff and residents don’t follow best practice procedures — like when residents hold the main entry door open for someone they don’t know, in order to avoid an awkward social situation. Make sure that all employees and residents are well educated on your security protocols and that they understand the potential dangers of lapses in security.


Find out how technology can make life easier for your customers, your staff, and YOU! Download a free copy of The Property Manager’s Guide to Technology in the Management Office.

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